Administrative / Operations Support – Available Immediately (Vancouver)
I’m an experienced operations and administrative professional with 20+ years supporting fast-moving workplaces, coordinating teams, managing communication, and keeping day-to-day operations running smoothly.
If you need someone reliable who can step in and handle volume, organization, and communication immediately, I am available now.
CORE SUPPORT AREAS
Communication & Front-Line Support
• Email inbox management and response drafting
• Client communication and follow-ups
• Telephone answering and outbound calling
• Message handling and escalation
• Appointment confirmations and reminders
• Customer service support (professional tone, clear communication)
Administrative & Office Support
• Calendar management and scheduling
• Data entry and database updates
• Document formatting and cleanup
• File organization (digital and physical)
• Spreadsheet tracking (Excel)
• Task coordination and follow-through
• CRM updates and record maintenance
Operations & Coordination
• Vendor coordination and scheduling
• Quote requests and comparison tracking
• Procurement support and order tracking
• Workflow organization and process tracking
• Project coordination support
• Deadline tracking and accountability systems
• Multi-task management across active priorities
AI-Enabled Productivity (High Value Add)
• Drafting emails, responses, and documents using AI tools
• Creating structured summaries and reports
• Automating repetitive written tasks
• Generating social media captions and posts
• Organizing large amounts of information quickly
• Improving communication speed and clarity
• Supporting business owners with faster decision-making
Social Media & Light Marketing Support
• Posting to Facebook, Instagram, LinkedIn, Nextdoor
• Writing captions and basic content
• Scheduling posts
• Responding to comments/messages
• Maintaining consistent activity
HOW I WORK
• Fast, organized, and detail-oriented
• Strong follow-through, tasks get completed
• Clear communication with clients and teams
• Able to step into disorganized situations and create structure
• Comfortable handling multiple responsibilities simultaneously
RATES & AVAILABILITY
$25 per hour. 4-hour minimum per shift ($100 minimum)
Available immediately. Weekdays and weekends
Location: Vancouver Travel range: Anywhere accessible by SkyTrain
IDEAL FOR
• Small businesses needing reliable admin support
• Contractors or service providers needing coordination help
• Offices with backlog or disorganization
• Entrepreneurs who need someone to handle communication and tasks
• Short-term, ongoing, or overflow support
If you need someone who can step in quickly, take ownership of tasks, and keep things moving without constant supervision, reply with a brief description of your needs.